60 Minutes Sprint to achieve Inbox Zero

I get a lot of emails/tweets and other messages per day which are not urgent nor important, however they take away my momentum and attention. They constantly feel like something I am obliged to read or respond resulting in low productivity. PG have an excellent lecture on it. It’s like a to-do list that is created by others for you.

It’s however rude not to respond to emails. I respond to every email that is sent to me even if it was a marketing pitch as long as it is written specifically for me and not generic mass mail. 

With passage of time these emails start to clog up your email and haunt your productivity unless you just ignore them, which I do not recommend because there is always an opportunity to learn more. 

I came up with a 60 minutes sprint twice a week, which helped in achieving efficiency, which I am sharing below

  • Open up the mails there not urgent nor important and could be responded in less than180 seconds.
  • If you are left with some time, I would may be respond to emails that are not urgent but may be of some importance. 
  • Do this while standing 
  • Keep your phone away during the practice
  • No music  or any other app should be open

I wont spend more than 2 hours per week on this exercise and I star/label the emails that are unanswered. I answer them whenever I get time which could be a month even 🙂


2016-03-06T15:49:07+00:00February 28th, 2015|

Technical Debt on Companies

Technical DebtDebt in any form is a redflag. A lot of startups start with a vision but no clear direction. We code as per the final requirements to make sure it works once we reach the million userbase. There is nothing wrong however changes happen all the times and it’s hard to predict the final product resulting in discarding lot of code. Even worse, if the code stays, it affects the entire infrastructure badly. It’s like carrying diesel in your car trunk while you are running on petrol. You have a useful fuel but it’s not just right to drive your company.

Best practices include the following

– Build a modular software by dividing project into as small parts as possible

– Every part ( module ) is independent

– Ship the software as soon as possible

– Try to clean up code periodically. Ideally once a month for a day or every quarter. If you are not doing it at least twice a year, you will have to pay high interest on it

– If you can afford, hire a hacker whose job is to cut the code into 50% to perform the same amount of work.

In terms of code, lesser the better.

2016-03-06T15:49:28+00:00February 11th, 2015|

Delegation or Passing off your work ?

there is a major difference between letting other people do you work and delegation. Passing off your work means you are not responsible of it anymore. Delegation means that you are now more responsible for the work.

Doing things your self is easy and teaching is difficult. Delegation brings the best of your self, because whenever you are teaching you are more concerned about the quality than ever before. Want to try ? Teach some one driving 😉

During delegating, you have to write down the process and keep on iterating them based on best practices. Never ever expect or force people to do it your way. I recommend that you give them the deliverables and expectation and let them find a way to do it. If they do it better way, you have learnt some thing. If not, you share the way you do it and expected a better result. Delegation is an iterative process and not linear. You delegate, check back improve and then delegate again.

Bottom line. Delegation is teaching people how to perform better than you !

2016-03-06T15:50:39+00:00February 10th, 2015|

Types of fear with any opportunity !

Whenever there is an opportunity, it comes with a risk. There is a time limit in which you have to take a decision to spend specific amount of resources to achieve desirable result. Flip side is your result might not be desirable or not even close to that resulting in wastage of resources and possibly other damages that could not be predicted while taking risk. In addition there are some intangible losses and gains. These include but not limited to emotional & morale loss.

There are 2 big fears

– Fear of missing out

– Fear of loosing

When the fear of missing out overcomes the fear of loosing, you become Entrepreneur.

2016-03-06T15:49:35+00:00February 9th, 2015|